So far in 2023, we have had our fair share of corporate events and conferences as we tend to in the colder months of the year. Corporate events add a lot of diversity to our yearly portfolio and the management can differ vastly to live, awards, and music events.
Let’s take a look at the corporate work we have taken on so far for 2023…
The SPVS Annual Congress is a meeting point for all veterinary professionals and practice owners to discuss the latest industry best practices and technological advancements that are vital to their roles of caring for people’s pets and animals. This year, it took place at the Birmingham Hilton Metropole as a more central location than previous years in Wales. The main room was host to exhibition stands for many key stakeholders in the veterinary industry and alongside this were multiple breakout rooms for panel and host-led discussions around various important topics.
NR Events assisted with the running of the two-day congress, which included registration, delegate management, room monitoring, and more.
Cadent Gas hosted their first larger-scale conference last month at The Slate, Warwick University. This was to inform their suppliers of their sustainability targets and encourage them to be on board with their ideas and work together to push for a more sustainable energy industry. We were involved much more with the pre-production for this conference and worked closely with the internal team at Cadent Gas to help realise what they wanted to achieve from the event and how they envisioned it looking.
The Annual Gift Card and Voucher Association Conference was next up for us at the beginning of the month. GCVA have been a longstanding client with whom we support with multiple events throughout the year. Again, this event has grown year on year and gives a perfect networking spot for some of the UK’s largest corporations to discuss how to best utilise and improve their customer reward, gift card, and voucher system.
From technical liaision to delegate management and sourcing decor to venue liaison, there is a lot to consider in order to produce a successful conference. Integrating with the internal client team ensures that we fully understand their needs and build a trusting relationship that can help for us to give the best suggestions from our experience.
Here’s what our new Events Assistant Sophie learnt on her first conference…
1. Preparation / Briefing and Management;
Experiencing my first conference with NR Events helped me see how much preparation goes into planning an event. Managing a large number of people at once is important and knowing the schedule helps you to get other things ready in the other spaces whilst the guests are busy in one space.
2. Organisation and check lists are very important:
Having a checklist of things you have to do on BUILD DAY is very handy and helps you share out the work efficiently with your team. Having a general schedule of the day also helps you keep track of the time and peoples shift patterns etc as well as who is needed where to help with wayfinding etc.
3. TEAM WORK:
Having a team that can think on their feet and be versatile helps the ever changing support roles to assist the day goes smoothly as possible.
4. Clear communication:
Clear and precise communication is needed once everything is live and running at an event. No time for a full on chin wag! Get the task and take action.
Having a sense of initiative and good judgment, assists you in getting things done efficiently and effectively. This also helps you take advantage of acting to the work not reacting.