Using TRACE to improve our environmental impact at events

Sustainbility in the events and entertainment industry is an ever growing topic of discussion and petition for change to improve our carbon impact and do our part in the battle against climate change. It is well known that, as hard as we try, events are often not sustainable and can cause a lot of waste as well as carbon emissions. However, the pandemic showed how important it is for us to have in-person celebratory, experiential, and all other kind of events to boost our happiness and well-being. This is why we have been exploring how to accurately measure our carbon impact at events we do in order to use this data for ourselves and the client to see what can be improved and adjusted to lower the carbon emissions next time.

This is where we discovered TRACE by isla. A carbon impact measuring and reporting tool that makes it easy to gather data from attendees and suppliers in all different aspects of an event; energy usage, production materials, food and drink, waste management, and crew, suppliers, and attendee travel, transport, and accommodation.

Once data has been inputted, clear and helpful graphics are created that outline exactly how each section contributes to the overall carbon output. This helps in understanding what areas are the most impactful and where reductions can be made in order to improve the sustainability of our events.

Implementing this carbon capturing from the beginning of the event planning process makes for a much easier and more accurate report to be made as it gives us more time to input the correct data and consult with clients and our suppliers. TRACE can be easily formatted towards attendees too, in a short questionnaire that they fill out online during registering for a ticket to the corresponding event.

We would like to encourage our suppliers to be involved and proactive in using TRACE since their launch of the supplier portal, making it simple for everyone to upload their figures without the hassle of us chasing you for the information!

It takes only a few minutes of your time but will contribute massively to a bigger picture of creating a future of more sustainable events. We will be able to collaborate with our trusted suppliers by reviewing the data post-event and discussing what changes or adaptations can be made for the next event to ensure that carbon output levels are decreased.

Here is what one of our freelancers had to say about using TRACE for the first time at one of our events:

“I used TRACE for the first time to collect carbon data for an award show throughout the set up and the event itself. I had never used anything similar before, however I found TRACE extremely easy to use and navigate. Everything is categorised so you can work through step by step and input your data as and when you can. When calculating distances traveled and energy used the site does all the calculations for you making your job stress free, and saves a lot of time so itโ€™s especially useful when working in fast-paced environments where there is a lot to do. I would definitely recommend using TRACE for your next event in order to assist in initiating the steps to a greener, more carbon friendly production.”

Join us in measuring our carbon and waste impact and help to make the events industry a more sustainable place to work!

INSTAGRAM

๐ŸŽ† Ashley Manor Family Fireworks Night ๐ŸŽ†

We had a great time at @ashleymanorprep for their well-loved Fireworks Night that attracts thousands of Cheltenham locals to watch a stunning display!

It was a pleasure to organise their ticketing, book some of the food vendors, and manage the gates on the night. We hope to help @ashleymanorprep_pta even further for the event next year to continue to grow a very successful night ๐Ÿ‘

#eventmanagement #eventproduction #ticketmanagement #tickettailor #bonfirenight #cheltenham #ashleymanorschool #wemakeevents #eventprofs
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๐ŸŽ“ University Of Gloucestershire`s Creative Industry Day ๐ŸŽ“

It was wonderful to all be invited by @uogmusic to be part of various panels for their Creative Industry Day and give current students a chance to network and strive towards their future career goals.

Alice and Emily both got to speak about their experience as students and now graduates working in the events industry! Meanwhile Natasha was part of the headline panel that covered many areas of music and events.

Lovely to meet so many new faces and please do reach out to us if you`d like to gain some valuable experience ๐ŸŒŸ

Read Alice`s experience of the day and how it felt to return to uni as a guest less than 6 months after graduating! Head to our website and click on the `News` tab.

#uniofglos #musicdegree #creativeindustry #creativejobs #workexperience #industrypanel #wemakeevents #eventprofs
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๐Ÿ‘ทโ€โ™€๏ธ Telehandler Training ๐Ÿ‘ทโ€โ™€๏ธ

We kicked off an action-packed month in October with learning how to operate a telehandler at @greenwaytraining!

This will come in really useful when the summer months come round and we are working on a greenfield site! We can`t wait to put it to use๐ŸŒณ

#sitemanagament #eventproduction #ukfestival #telehandlertrained #wemakeevents #eventprofs
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#staffrecognitionpost #congratulations ...

We are so proud that our event manager, @emilycpugh is shortlisted for the @productionfutures employee of the year award.

We are missing her in the office this week and hope she`s having an amazing time.

Whatever the result she is our #winner ๐Ÿ†

#eventprofs #awards #events #wemakeevents #breakthrough #productionfutures
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#staffrecognitionpost #congratulations ...

Here at NR Events, we keep our prices fair and transparent by tracking the time we spend working on each of our projects. We do this with the brilliant app @timeular which we can input our budget into and compare time spent vs. how much budget is left. ๐Ÿ’ฐ

This means we can pretty accurately estimate how many days we will spend when pitching for a new event, leaving the client with no unexpected charges post-event! ๐Ÿ†

(Even while writing this, Emily is using Timeular to track her time spent on the NR social media ๐Ÿคญ)

#timeular #timetracking #budgetmanagement #projectestimate #eventmanagement #eventproduction #wemakeevents #eventprofs
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How do you manage your projects?

We use an app called @wriketeam which suits all of our project organisation, scheduling, and task management needs. It`s simple to add client users to collaborate on projects and keep right up-to-date with progress โœ…

We also build `master schedules` in Google Drive that has all the vital event information in one document - running order, staff & supplier contacts, printing list, budgets, packing lists, and more! ๐Ÿ˜…

#wrike #projectmanagement #scheduling #ganttchart #taskmanagement #googledrive #budgeting #eventmanagement #eventproduction #wemakeevents #eventprofs
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NR Events are always looking for the latest and simplest platforms to make our work easier and more efficient! This week we want to shout about our favourite platforms that make our lives just a little bit easier...

@tickettailor is our well-loved ticketing and registration provider that has delivered some of our smoothest events. Not only is the website and check-in app really easy to navigate, it`s also a lot cheaper than most of the top dogs out there ๐Ÿ’ช

What ticketing platform do you use and why?

#tickettailor #eventticketing #eventregistration #guestlist #delegate #eventmanagement #guestmanagement #eventproduction #wemakeevents #eventprofs
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We enjoyed working with Gloucestershire Constabulary so much last year on the Annual NBPA Conference, that we have returned to help deliver their annual Open Day plus other events for 2023! ๐Ÿ‘ฎ

Join us on Saturday 23rd September from 10:00 - 15:00 for a free family day of fun to learn about how they police our county of Gloucestershire ๐ŸŽ‰

#gloucestershireconstabulary #ukpolice #policeevents #eventmanagement #eventproduction #wemakeevents #eventprofs
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The Gift Card & Voucher Association is an organisation that NR Events has worked with loyally for many years and we are so pleased to be working on their Hall of Fame Awards in London again this year! ๐Ÿชฉ

It`s a memorable night for all and we are looking forward to making an incredible guest experience, this time at @8northumberland ๐Ÿฉ

#gcva #halloffame #gcvahofawards2023 #awards #london #eventmanagement #eventproduction #wemakeevents #eventprofs
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Over the next few months (and then beyond), we will be delivering Q Community`s variety of events across the UK - in London, Birmingham, and Glasgow. ๐Ÿฉบ

Q has a whole host of extraordinary members who will be able to network, share ideas, and celebrate their achievements within the healthcare industry. ๐Ÿง‘โ€โš•๏ธ

Our first event with them is tomorrow and we are so eager to get started!

#qcommunity #thehealthfoundation #ukhealthcare #networking #corporateevents #london #birmingham #glasgow #eventmanagement #eventproduction #wemakeevents #eventprofs
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We have spent various days and weeks in fields building festival sites wishing that we could get stuck in and shift materials around when needed! ๐Ÿ‘ทโ€โ™€๏ธ

From October, NR Events will be able to offer telehandler drivers and help with quicker and more convenient site builds ๐Ÿšœ

#telehandler #sitebuild #festival #greenfield #eventmanagement #eventproduction #sitemanagement #wemakeevents #eventprofs
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Carbon Impact Reporting is a service that we offer as standard for each new project. We know that making events as sustainable as possible is really important and we support our clients and suppliers that think the same ๐ŸŒ

We are constantly learning new things with TRACE`s newsletters and looking to improve this even more by taking part in an online sustainability course very soon ๐Ÿชด

Get in touch to find out more about our sustainability services - hello@wearenrevents.com

#sustainability #sustainableevents #trace #carbonreporting #eventmanagement #eventproduction #wemakeevents #eventprofs
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NR Events understand that attending events as a disabled person can sometimes be very stressful ๐Ÿ˜“

But it doesn`t have to be this way! We are on a mission to make our events accessible for any type of disability. Especially working with @vision_fdn, it has opened our eyes to an events world for the blind and partially-sighted that needs to become much more inclusive.

Having already taken part in an Attitude Is Everything online course on Inclusivity, this is something we feel really passionate about ๐Ÿ‘

#disabilityawareness #disabilitytraining #inclusivity #inclusiveevents #attitudeiseverything #accessibility #eventmanagement #eventproduction #wemakeevents #eventprofs
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