Using TRACE to improve our environmental impact at events

Sustainbility in the events and entertainment industry is an ever growing topic of discussion and petition for change to improve our carbon impact and do our part in the battle against climate change. It is well known that, as hard as we try, events are often not sustainable and can cause a lot of waste as well as carbon emissions. However, the pandemic showed how important it is for us to have in-person celebratory, experiential, and all other kind of events to boost our happiness and well-being. This is why we have been exploring how to accurately measure our carbon impact at events we do in order to use this data for ourselves and the client to see what can be improved and adjusted to lower the carbon emissions next time.

This is where we discovered TRACE by isla. A carbon impact measuring and reporting tool that makes it easy to gather data from attendees and suppliers in all different aspects of an event; energy usage, production materials, food and drink, waste management, and crew, suppliers, and attendee travel, transport, and accommodation.

Once data has been inputted, clear and helpful graphics are created that outline exactly how each section contributes to the overall carbon output. This helps in understanding what areas are the most impactful and where reductions can be made in order to improve the sustainability of our events.

Implementing this carbon capturing from the beginning of the event planning process makes for a much easier and more accurate report to be made as it gives us more time to input the correct data and consult with clients and our suppliers. TRACE can be easily formatted towards attendees too, in a short questionnaire that they fill out online during registering for a ticket to the corresponding event.

We would like to encourage our suppliers to be involved and proactive in using TRACE since their launch of the supplier portal, making it simple for everyone to upload their figures without the hassle of us chasing you for the information!

It takes only a few minutes of your time but will contribute massively to a bigger picture of creating a future of more sustainable events. We will be able to collaborate with our trusted suppliers by reviewing the data post-event and discussing what changes or adaptations can be made for the next event to ensure that carbon output levels are decreased.

Here is what one of our freelancers had to say about using TRACE for the first time at one of our events:

“I used TRACE for the first time to collect carbon data for an award show throughout the set up and the event itself. I had never used anything similar before, however I found TRACE extremely easy to use and navigate. Everything is categorised so you can work through step by step and input your data as and when you can. When calculating distances traveled and energy used the site does all the calculations for you making your job stress free, and saves a lot of time so itโ€™s especially useful when working in fast-paced environments where there is a lot to do. I would definitely recommend using TRACE for your next event in order to assist in initiating the steps to a greener, more carbon friendly production.”

Join us in measuring our carbon and waste impact and help to make the events industry a more sustainable place to work!

INSTAGRAM

๐Ÿฝ๏ธ Q Stakeholder Dinner ๐Ÿฝ๏ธ

Recently, we delivered a memorable dinner event for Q members in London at the fabulous @goodhotel.co in Royal Victoria Dock.

The hotel prides itself on its sustainability values whilst still offering the best service and catering possible ๐ŸŒฑ which fit nicely with the Q team`s objectives!

#qcommunity #clientdinner #goodhotel #sustainability
...

Another fantastic piece of feedback from one of our jobs. If you`d like to feel the same as our clients then get in touch about your events to hello@wearenrevents.com ๐Ÿ‘‹

#eventproduction #eventprofs #testimonials #feedback #wemakeevents #client feedback
...

๐ŸŽž๏ธ NR Events Showreel ๐ŸŽž๏ธ

Introducing our new company highlight video for NR Events!

We are pleased to offer a range of services for a variety of event formats, with a selection of our best work showcased in this video ๐Ÿ’ช

Thank you to all of our brilliant clients, past and present. Don`t hesitate to get in touch for any upcoming event production or management needs: hello@wearenrevents.com ๐Ÿ‘‹

๐ŸŽฅ@_taylography_

#NRevents #eventmanagement #eventproduction #eventagency #cheltenham #showreel #eventprofs #wemakeevents
...

Its always great to get lovely feedback from our clients. Here`s one of our favourites! Thanks Rob! @orangesandlemons_ireland ๐ŸŠ๐Ÿ‹

#clientfeedback #eventprofs #wemakeevents #eventmanagement
...

โœ๏ธWe are brushing up our CAD skills for the summer.
CAD (Comupter aided design) is used for drawing out site plans for events, so we are always looking at CAD plans when we are site managing! We`ve been following the @Event Site Design Ltd course and are loving it! โœ๏ธ

#eventsmanagement #sitemanagement #eventprofs #computeraideddesign #wemakeevents # outdoor events
...

โ›ธ๏ธ Cheltenham Ice Rink - Sustainability Report 2023 โ›ธ๏ธ

At the beginning of the year, the Ice Rink in Cheltenham finished another successful season of skating sessions, this year with an improved focus on sustainability ๐ŸŒ

We worked with @visitcheltenham and the suppliers of the Ice Rink to collate all production, transport, waste, serveware, graphics information and inputted this into TRACE. TRACE provides a sleek software to understand exactly which areas of the event are the highest contributors to the carbon output, which we were then able to format into a visual presentation. This will allow for the organising team and suppliers to work on improving for next time and reducing the event`s carbon impact event further.

For more information about the ice rink please see: https://www.cheltenham.gov.uk/news/article/2899/cheltenham_christmas_ice_rink_reports_big_economic_boost_and_environmental_efficiency_measures

#sustainability #sustainabilityreport #trace #isla #cheltenham #cheltenhamicerink #marketingcheltenham #visitcheltenham #wemakeevents #eventprofs
...

๐Ÿ”ฌ As part of our ongoing training to support our roles on site, last week we took part in a day of online training with @theloop_uk We spent the day on their `Responding to drug use at music festivals & outdoor events` course to help us ensure our knowledge was on top form ahead of festival season. We had a fantastic experience and some important conversations with other industry professionals about keeping everyone safe. ๐Ÿ”ฌ

#NRevents #eventmanagement #eventproduction #eventagency #eventprofs #wemakeevents #theloop #festivals #outdoorevents
...

๐ŸŽช 5% VAT for Festivals ๐ŸŽช

@aif_uk are asking the UK Government to lower VAT on music festival ticket sales from 20% to 5% for a temporary period of three years.

As of last week, 21 UK festivals have announced having to postpone, cancel, or completely close this year. AIF are predicting that the UK may lose over 100 festivals in 2024 due to rising costs.

We have witnessed the damage that the pandemic, increasing supply chain costs, Brexit, and the energy crisis have caused to the once thriving UK festival scene. In order to keep our most-loved events alive, the government must take action now!

@alexchalk99 @dcmsgovuk

#aif #ukfestival #5percentVAT #5percentVATforfestivals #eventmanagement #festivalmanagement #sitemanagement #eventproduction #festivalproduction #wemakeevents #eventprofs
...

๐Ÿ™Œ Announcement ๐Ÿ™Œ

We are thrilled to say that Natasha is going to be a mentor as part of @wearenowie`s Level Up Scheme!

She can`t wait to see what comes about over the the next few months. Thanks to @weorganisechaos and @festivallstaff for supporting this initiative โœจ

#eventmanagement #eventproduction #mentor #mentorship #nowie #womeninevents #wemakeevents #eventprofs
...

PLANNING YOUR NEXT EVENT?

Scroll to Top